Privacy and cookies

Last updated 8 October 2026

We take your privacy seriously

We want you to rest assured that our data collection is in line with data protection law. The website riskdossier.com is owned and operated by Intersys Software Limited, a company incorporated and registered in England and Wales with company number 16101288, with its registered office at Haslers Hawke House, Old Station Road, Loughton, Essex, IG10 4PL ("RiskDossier" or "we"). We are the data controller for this website.

We will only use the information that we collect about you lawfully and in accordance with the Data Protection Act 2018 and UK GDPR.

What data do we collect?

This website does one thing with personal data: it lets you send us an enquiry or ask for a demo. If you use the enquiry form, we collect and process the following:

• Your name, work email address and company name
• Your phone number and message, if you choose to give them
• Whether you asked for a demo or made a general enquiry

To protect the form from abuse we also keep a one-way hash of your IP address for ten minutes, so that we can limit how many enquiries come from one place. The hash cannot be turned back into your IP address and is deleted automatically. As with any website, standard server logs are kept, which include IP addresses, to keep the service running and secure. We do not use those logs for marketing and we do not link them to your enquiry.

Why do we need to collect and store personal data and what is the lawful basis for processing this data?

We use your details to reply to your enquiry and, if you asked for one, to arrange a demo. Our lawful basis is our legitimate interest in responding to people who contact us about our product, and taking steps at your request before entering into a contract.

We will not add you to a newsletter, use your details for any other campaign, or profile you. We do not track whether you open our emails or click a link in them. There is no automated decision making on this website.

Do we share data with anyone else?

We do not sell, rent or trade your personal information to third parties for marketing purposes.

Your enquiry is delivered to our info mailbox by email. It passes through Microsoft Azure services in the UK and Europe that we use to run the website and send that email. They process it on our behalf and may not use it for their own purposes.

How do we store your data?

The website does not keep a database of enquiries. Each enquiry is held as an email in our info mailbox, which is protected by our standard access controls. Access is limited to named staff at Intersys Software Limited.

How long do we keep it?

We keep an enquiry for as long as we need it to deal with your request and any follow-up conversation, and in any case delete it within twenty-four months unless you have become a customer or asked us to stay in touch.

What rights do you have regarding the use of your personal data?

You have the following rights according to the UK GDPR:

• The right to be informed (which is why you can see this privacy notice)
• The right of access (obtaining a copy of your personal data)
• The right to rectification (correcting your personal data if it is inaccurate or incomplete)
• The right to restrict processing (limiting our use of your personal data)
• The right to data portability (requiring us to move your personal data to another organisation)
• The right to object (objecting to our use of your personal data, including for direct marketing purposes)
• The right to erasure (asking us to delete or remove any personal data held about you)
• Rights in relation to automated decision making and profiling (we do neither on this website)

There are some exemptions to these rights, so they may not apply in every scenario. For further information on these rights, please see the Information Commissioner's Office website.

To make a request in relation to any of these rights, email privacy@riskdossier.com. We are obliged to respond free of charge in most cases and to get back to you no later than one month from your request.

What if I want to complain about the use of my personal data?

We take the issue of data security extremely seriously and are always happy to discuss any concerns you may have regarding our use of your personal data. If you do still have any persisting concerns, you are entitled to either complain to us, which we would prefer you to do in the first instance, or make an official complaint directly to the UK supervisory authority, the Information Commissioner's Office, at ico.org.uk.

What about cookies?

Cookies are tiny text files that a website stores on your device. This website sets no cookies and runs no tracking scripts. Its typeface and images are served from riskdossier.com itself, so no third party receives your IP address when you view a page.

How can I contact you?

Email privacy@riskdossier.com with any question about this notice or about the data we hold on you.

Changes to our privacy notice

Our privacy notice is subject to change. We will update any changes on this page, and the date at the top will change with them.